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Staff Responsible Use Agreement

You are being given access to the District-provided technology resources listed below.  It is important that you read the applicable District policies, administrative regulations, and this agreement form. [See policies CQ and DH, and provisions on use of electronic media in the employee handbook.]
Please contact the Executive Director of Technology if you have questions or need help understanding the material.
The following guidelines apply to all District networks, e-mail accounts, devices connected to the District’s networks, and all District-owned devices used on or off school property, whether connected to the District’s network or connected through a personal data plan or other means of access.
Additionally, the District prohibits harassment through electronic means regardless of the device used, the network used, or the location of use.  [See District policies DH, DIA, and FFH.]
Inappropriate use of the District’s technology resources may result in revocation or suspension of the privilege of using these resources, as well as other disciplinary or legal action, in accordance with applicable District policies, administrative regulations, and laws.
You are being given access to the following technology resources:
  • A district email account, including access to cloud-based (online) document storage and collaboration space
  • District computer hardware, software, and printers on your school campus
  • District networks, including file storage space
  • Access to District-owned technology resources for use at home
  • District-filtered Internet access, wired and wireless
Please note that the Internet is a network of many types of communication and information networks.  It is possible that you may run across some material you might find objectionable.  While the District will use filtering technology to restrict access to such material, it is not possible to absolutely prevent such access.  It will be your responsibility to follow the rules for appropriate use.
If you are being issued a District-owned technology device that can be used off campus, you will be given additional materials addressing the proper use, care, and return of these devices.


  • You will be assigned an individual account for access to approved District technology resources, and you are responsible for not sharing your password or other account information with others.
  • District technology resources are primarily for instructional and educational purposes.  Limited personal use is allowed only if the rules in this agreement are followed and the use does not interfere with your assigned duties.
  • You must comply with the Public Information Act, the Family Educational Rights and Privacy Act (FERPA), and any other applicable law or policy regarding records retention and confidentiality of student and District records.
  • You must maintain the confidentiality of health or personnel information concerning colleagues, unless disclosure serves lawful professional purposes or is required by law.
  • Please remember that all communications sent through District e-mail accounts may be perceived as communications on behalf of the District.  Consequently, all e-mails sent from District e-mail accounts are subject to the District’s responsible use agreement, and an employee who violates the agreement may be disciplined accordingly.
  • When communicating through e-mail or other electronic means, you must use appropriate language and etiquette as you would when communicating face to face.  Always be respectful.
  • Only authorized District staff may communicate with District students through electronic means, including social media, e-mail, and text messaging.  If you are unsure whether or not you are authorized to communicate with a student through electronic means, ask your supervisor.  [See DH]
  • When communicating through electronic means with staff, parents, students and community members, you must use services vetted and approved by the Executive Director of Technology or Director of Instructional Technology. District staff should not accept terms and conditions or sign user agreements on behalf of the District without pre-approval.
  • Before use on a District device or for a District purpose, digital subscriptions, online learning resources, online applications, or any other program must be approved by the Executive Director of Technology or Director of Instructional Technology. District staff should not accept terms and conditions or sign user agreements on behalf of the District without pre-approval.
  • Copies of potentially sensitive or confidential District records should not be sent, viewed, or stored using an online application not approved by the District.
  • You must immediately report any suspicious behavior or other misuse of technology to your supervisor or other campus administrator.
  • You will be held responsible at all times for the proper use of your account, and the District may suspend or revoke your access if you violate the rules.


The following are examples of inappropriate use of technology resources:
  • Using the resources for any illegal purpose, including threatening school safety;
  • Accessing the resources to knowingly alter, damage, or delete District property or information, or to breach any other electronic equipment, network, or electronic communications system in violation of the law or District policy;
  • Damaging electronic communication systems or electronic equipment, including knowingly or intentionally introducing a virus to a device or network, or not taking proper security steps to prevent a device or network from becoming vulnerable;
  • Disabling or attempting to disable or bypass any Internet filtering device;
  • Encrypting communications to avoid security review;
  • Using another staff member network or digital account unless providing technical support
  • Sharing your account credentials with others (other staff, substitute teachers, students, etc.)
  • Pretending to be someone else when posting, transmitting, or receiving messages;
  • Attempting to read, delete, copy, modify, or interfere with another user’s posting, transmission, or receipt of electronic media;
  • Using resources to engage in conduct that harasses others;
  • Sending, posting, or possessing materials that are abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal, including material that constitutes prohibited harassment and “sexting”;
  • Using inappropriate language such as cursing, vulgarity, ethnic or racial slurs, and any other inflammatory language;
  • Violating others’ intellectual property rights, including downloading or using copyrighted information without permission from the copyright holder;
  • Posting or transmitting pictures of students without obtaining prior permission from all individuals depicted or from parents of depicted students who are under the age of 18;
  • Wasting school resources through improper use of the District’s technology resources, including sending spam; and
  • Selling items and resources created on school time and/or using district provided technology resources through marketplaces, (TeachersPayTeachers, etc.)
  • School equipment shall not be used to advertise, promote, sell tickets, or collect funds for any nonschool-related purpose without prior approval of the Superintendent or designee. A district-wide digital forum, the Buy & Sell Board, has been designated as a limited open forum for general solicitation.
  • Do not use district e-mail accounts to create or forward political campaign materials or to encourage others to vote for or against any specific candidate or measure.
  • Employees should not use campus-wide email groups for any personal purpose.
  • Gaining unauthorized access to restricted information or resources.


The following are possible consequences of inappropriate use of technology resources:
  • Suspension of access to the District’s technology resources;
  • Revocation of the account; or
  • Other disciplinary or legal action in accordance with the District’s policies and applicable laws.


  • You must immediately report to the Executive Director of Technology any known violation of the District’s applicable policies, Internet safety plan, or acceptable use guidelines.
  • You must report requests for personally identifiable information, as well as any content or communication that is abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal to the Executive Director of Technology.


  • Upon leaving employment, or upon request from the Superintendent, you must return any District-owned equipment or resources in your possession.
  • You must also return any records, written or electronic, to the District for records retention if you have reason to believe you are retaining the sole copy of a record subject to records retention requirements.  You must destroy (delete or shred) any other confidential records remaining in your possession.
I understand that my use of the District’s technology resources is not private and that the District will monitor my activity.
I understand that in consideration for the District permitting me to use electronic instructional materials or technological equipment for personal business, I assume financial responsibility for usage of such items off school property or outside a school-sponsored event.  All use will be in accordance with applicable District policies, administrative regulations, and this agreement form.  [See policies CQ and DH and provisions on the use of electronic media in the employee handbook.]
I also understand that the District recommends that I obtain appropriate insurance for the equipment to cover loss, damage, or destruction.  [See DG(LEGAL)]
 Technology resource(s) issued:  Maximum financial responsibility incurred in the event of loss, damage, or destruction:
 iPad  $400
 Laptop  $1,200
*Financial responsibility may be less than this amount based on the nature of the damage and the age of the device. Keep in mind, this only applies when technology is used off school property, for personal business.
I have read the District’s technology resources policy, associated administrative regulations, and this user agreement and agree to abide by their provisions.  In consideration for the privilege of using the District’s technology resources, I hereby release the District, its operators, and any institutions with which it is affiliated from any and all claims and damages of any nature arising from my use of, or inability to use, these resources, including, without limitation, the type of damages identified in the District’s policy and administrative regulations.